APMP Carolinas Board Position Descriptions

Provide vision and direction for the local chapter
Take general charge, supervision, and authority over the property, affairs, and business of the chapter and its officers
Conduct regularly scheduled officer meetings, initiate the meeting agendas, establish and communicate the meeting location and time, and ensure all officers and committees routinely report on activities, drive resolution to open action items
Prepare chapter business announcements for each chapter meeting, including upcoming events and introduction of new members, and special recognition
Ensure that all important events and association business are reported to chapter members
Maintain co-signature check signing responsibility with Treasurer and serve his/her absence to ensure bills are paid promptly
Serve as point of contact with other regional chapters, regional directors, and the national association for chapter communication and co-sponsored events
Prepare and submit quarterly rebate reports to International APMP, including a year-end financial statement in the 4th quarter
Share responsibilities with co-chairs

Assists the President/Chair in executing his/her responsibilities
Takes over Presidents/ Chair’s duties when that person is unable to perform them for any reason
Assists with recruiting speakers, assisting with events planning, and co-sponsored events as needed

Maintain all financial records for chapter
Confirm quarterly rebates received
Review bills for accuracy and pay bills in a timely manner
Reimburse officers/chapter members for chapter expenses such as supplies, printing, etc.
Coordinate with Membership Chair to ensure membership status of Board members
Produce annual financial report for Board review
File chapter tax reports as appropriate to State or Federal agencies

Plan, create and coordinate programs for chapter meetings and special events, including identifying speakers, meeting locations, presentations, and workshops
Communicate venue options and details with Board members to foster informative and cost-conscious decisions
Manage, coordinate, and verify venue contracts and statements for accuracy and completeness
Work with Treasurer to ensure prompt payment and coordination with Venue POC
Collect biographical information for speaker introductions and description of presentations(s) for meeting announcements
Ensure speakers are notified of time and location of event and send them directions if required
Communicate upcoming events to attendees at the programs
Work with membership chair to ensure attendees are current members (if required)
Track program success by attendee count

Lead the Chapter Board of Directors in all activities related to an annual symposium (full day or multi-day), including discussions of conference theme, venue, speaker identification/selection, abstracts/presentations review and symposium-day activities
Ensure a positive, professional and beneficial annual symposium event that advances the knowledge and networking opportunities of APMP chapter members
If applicable, ensure sponsor-friendliness of the symposium
If applicable, develop timelines, role descriptions for Board members, contact sheets, and other materials needed to plan and execute symposium preparation
If applicable, work with symposium venue to arrange facilities, event dates, infrastructure, room accommodations and other symposium-site matters
Communicate with chapter Board and other APMP chapters to share ideas on symposium activities
Taps into speaker pool for possible chapter events/opportunity to dry-run before symposium

Provide minutes of officer meetings to chapter chairs
Provide chapter meeting minutes to Webmaster for posting on chapter website
Track and report open action items for each meeting and previous meetings
Supply and collect sign-in sheets for chapter meetings (or get the information from virtual meeting software)
Provide chapter officers and the international organization with semi-annual/annual report and list of meeting attendees for affiliation credits
Backstop Programs Coordinator Chair with support on venue and logistics

Encourage and promote membership in the chapter and APMP at various chapter activities
Provide marketing and membership information to potential new members
Provide an up-to-date membership mailing list to officers or fulfillment personnel on a recurring basis for mailings such as e-newsletter, special invitations, etc.
Send an individual welcoming message to each new member, provide new member list to president/Chair to ensure that new members are especially welcomed and identified at the first chapter meeting they attend
Identify opportunities to invest in membership and coordinate activities with other officers to ensure retention of existing members and promotion of new membership.

Prepares chapter newsletter
Establishes and maintains promotion and publicity
Oversee chapter website updates/maintenance
Build photo library of meetings and events for use on the website and materials
Develop (in association with chapter chairs) chapter marketing messages and materials
Submit chapter news for inclusion in APMP/chapter communication vehicles (APMP.org, The Perspective, APMP.org forum, LinkedIn chapter. APMP groups)

Updates content on the APMP Carolinas Chapter Web page
Send marketing messages and chapter updates through Twitter, Facebook, LinkedIn, and any other social media sites utilized by the chapter

Ensure that our diverse membership interests are represented at Board meetings
Act as Program Chair for their region, including coordinating at a minimum one local meeting or networking event in the regional area
Attends regularly scheduled officer meetings